A key advantage of Excel is the ability to link multiple workbooks together. Data can exist in one file and be referenced in another. This avoids the need to store multiple copies of the same information. But it’s very important to keep data up to date. Fortunately, Excel offers a quick and easy way to do exactly that. Let’s learn how to refresh data in Microsoft Excel.
How to Refresh Data in Excel
Imagine that you have a master spreadsheet containing numerical data. In another workbook, you’ve linked to this data with a series of cell references. You’re preparing to share this second file, and you want to ensure that all of the data inside is current and up to date. Changes are made in the first file, and then reflect in your second file.
To refresh data in Excel, you’ll be working on the Data tab. This is found on Excel’s ribbon, the list of menus across the top of your screen. Click on Data, and examine the options that appear.
The button you’re looking for is the Refresh All dropdown menu, found on the left side of the Data tab. Click on it, and you’ll see a list of additional options to refresh your data. The most commonly used option is listed first: Refresh All.
Click Refresh All, and Excel will update your data. It will be matched to your linked file or files. Keep in mind, if you have a large volume of data, the syncing process may take a few moments. But it’s always worthwhile to perform a refresh if you are using linked data. While files will generally update automatically, it’s important to be sure your data remains in perfect sync.
As you can see, it’s easy to refresh data in Excel. This helps ensure that you always share current, meaningful, and accurate data.