When you work in Excel, you may find yourself using databases. These are useful ways to store, retrieve, and classify data across an array of categories. Excel has a variety of functions to help you analyze the contents of a database. Let’s learn how to use DCOUNTA in Microsoft Excel.
How to Use DCOUNTA in Excel
DCOUNTA is a powerful database function. It’s related to the more basic DCOUNT function, but it has additional functionality. DCOUNT works only with numeric values. DCOUNTA includes both numeric and text values. It helps you determine how many items in the database meet specified conditions.
To use DCOUNTA, you’ll first need data grouped into a database like the one below. You’ll also need a criteria range. This will be used to tell the DCOUNTA formula exactly what to look for within your database.
In this example, the database is in the range A1:B9, and the criteria range is E2:F3. Now, imagine that you need to work with the data. You need to know how many test scores were greater than 80, across all of the listed subjects.
To use the DCOUNTA formula, begin by clicking into an empty cell in your workbook. Type an = sign, followed by the DCOUNTA( function. So far, your formula reads:
Then, select your database range, which is A1:B9. You can do this by clicking and dragging your cursor over the range. Type a comma, then type “Subject”, and finally, select the criteria range. Your completed formula should read:
Hit Enter on your keyboard, and Excel will run the DCOUNTA formula. Your solution will return in the cell containing the formula. Here, the solution is 5.
As you can see, the powerful DCOUNTA formula is the perfect way to perform data analysis steps within a database quickly.